What is the best practice for backing up and protecting my data?

Last Updated: Jul 02, 2013 01:24PM PDT

What follows are our basic suggestions for best practices surrounding data back up and recovery with NovaBACKUP software.


  • Use offsite backup with critical data to help avoid a single point of failure.
  • Select only critical information to back up offline to minimize the amount of data being transferred, and increase overall performance.
  • (xSP) To enable FastBIT transfers for a file, that file must have at least 2 copies previously backed up on the server.
  • (xSP) To enhance FastBIT, make sure the Work directory has free disk space totaling at least 3x the total amount of data you want to transfer.
  • Make sure ports 308 and 309 are open in both directions.


  • Create a rotation schedule as opposed to running each backup manually to increase the stability and performance of your backups.
  • Schedule weekly Full Backups and daily Incremental Backups to maximize your rotation's efficiency.
  • Use more than one device for your backups, ideally alternating between devices regularly to avoid a single point of failure.
  • Schedule jobs to run after office hours to ensure that all information is current and that the software will not interfere with normal procedures while it runs.

Disaster Recovery

  • Update Disaster Recovery (DR) images monthly. More frequent images are generally inefficient and less frequent images can be outdated.
  • DR Images can be scheduled to run monthly by scheduling it to run on a single day (for example, Saturday) and setting it to run only every 4th day. This tells the software to run a DR Image every 4th Saturday.
  • Ideally, keep 2-3 DR images stored separately to avoid a single point of failure.
  • Create a new DR image any time new hardware or software is installed to minimize compatibility issues.
  • If your machine requires a hardware replacement, make sure any new hardware is as similar as possible (preferably identical) to minimize compatibility issues.
  • Store at least one recent DR image at an offsite location to protect your data in the event of a serious disaster, such as a flood or fire at your business.
  • If backing up to a removable device, keep one device onsite and one device offsite, and swap these weekly. You will always have the previous week's data offsite in case of a major disaster.
  • Create DR boot disks for each device - one boot disk will not work across all devices.


  • If using Exchange 2007, place the NovaBACKUP Exchange 2007 plugin into the BIN folder of the Exchange directory. Set the NovaBACKUP service to run as a Domain Administrator with credentials that can be recognized by Exchange/SQL.
  • Our SQL plugin supports MSSQL only, will not work with MySQL or Pervasive.
  • Only one instance of SQL can be installed and running, other instances will cause a conflict.


  • Stop any non-essential services when running a restore to increases overall stability during the restore.
  • Ensure that the hardware configuration has not changed, or is as similar as possible to the configuration when the data was backed up.
  • The "Restore File to Alternate Location" setting allows you to restore files without overwriting existing information.


  • Logging Options can be found under Settings > Notification.
  • Set logging to Summary (default) unless you are troubleshooting an issue with backing up/restoring.
  • Email logs to monitor your backup jobs remotely.

To view this document in PDF format refer to this link :   Best Practices: Client  or visit the

NovaStor Documents Center and search for the title Best Practices: Client.

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